Received inventory and non-inventory items are populated into the grid when Goods Received Notes are selected for invoicing. A purchase invoice can only be based on a GRN(s).
| Field | Description |
|---|---|
| GRN No | GRN details for each line being invoiced |
| Order No | Purchase order number applicable to this line. A purchase order does not have to exist for items to be invoiced - they only need be received |
| PO Line | Line number from the originating purchase order |
| Part Number | Part number populated from the receival slip |
| Description | Relevant description from the inventory record and cannot be changed |
| Qty On GRN | Quantity that has been received and is now being invoiced. This quantity can be increased which will insert a new stock line into the stock on hand table |
| Foreign Currency | FX value of the Ex GST unit price. Applicable when invoicing an FX supplier |
| EX Price | Ex GST price from the receival slip |
| Tax Rate | Tax rate from the receival slip. When invoicing a local creditor, the rate can be changed line by line or by using the Tax Override boxes |
| Tax Amount | Total tax on the quantity being invoiced |
| Inc Price | Inc GST price based on the Ex GST price + unit tax |
| Line Total | Total line GST Inclusive price being received. This field is editable and changing this field will re-calculate Ex Price, Tax Amount and Inc Price |
| Freight,Duty/Insurance | Freight, Duty and Insurance can be added to lines and an Adjusted Unit price is used to post to the stock on hand records. The is calculated at Ex GST Unit price + (Freight/Qty Received) + (Duty/Qty Received) + (Insurance / Qty Received). Adding these costs on the line has in most instances, been superceded by Landed Cost. These fields are disabled for FX suppliers |
| Tax Rate | Prompts to the default Acquisition GST rate from the Tax Maintenance record |
| Tax Amount | Total Tax calculated for each cost |
| GRN Qty | Quantity received on the receival slip |
| GRN Price | Ex GST unit price the goods and services were received in at |
| Adjusted Cost | Ex GST unit price + unit charge for additional costs of Freight, Duty and Insurance - see above |
| Job No. | This is the Job Number details from the Job Costing system populated from the purchase order where applicable or has been selected at receipt. Cannot be altered at invoicing. |
| Job Description | Relevant description for the job number. Cannot be changed at invoicing |
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